Computer Literacy in Business

Question: Discuss about the Report on Computer Literacy in Business? Answer: Executive Summary The business scheme Small Business: Great Ambition in the UK has provided the business owners with this opportunity to expand their business which consisted of several measures designed for small businesses. In this it is decided to recruit four new office and sales staffs but in order to get them working several factors should be kept in mind to run the business. The new employees means the office and sales staff will need new hardware and software according to their needs for the proper functioning of the business. Now, the installation of hardware or software is a cost consuming procedure but in here we are going to discuss about how the installation can be made accost-effective by predetermining the hardware and software requirements to run the systems in the business process. The staffs in the office will require general utility softwares such that to continue their daily office process and the sales team will require the sales and marketing software which will fulfill the purpo se of keeping track of the financial and sales figures of the company. This company deals with wholesale retailing so the softwares being introduced are updated with security measures and thus can be taken into account by the sales team such that it proves to be the perfect solution for the business process. In my business there is also another concern that is on how to borrow money from the market as well as implementing powerful tools that are also cost-effective in nature and can help both the office and sales team to continue the development in the business process. This summary includes all the hardware and softwares that will be required to run the business process and the costs for these requirements will be calculated on the basis of the tables by multiplying the cost with the quantities of the resources in the below mentioned discussions. The success of the business depends upon the resources that will help in the productivity of the business and the money is borrowed from the investors by preparing an estimate of the resources. The hardware is the main concern so as to support the softwares that will be installed and used for the business purpose. The sales team will coordinate with the office team with the help of servers that will help to share the information among themselves and so as speed up the process of the business and increase the productivity of the business. Now, the following analysis was done to determine the costs involved in the setup of the office and introduce new employees into the business. Hardware Analysis Desktops Remote Working devices System Requirements Client Server Printers Tablet Operating System Win XP or Higher Windows Server 2003 or higher Operating System Win XP or Higher Android or Win 7 Processor Intel Pentium IV Higher Intel Core2Duo Higher or Amd Athelon or Higher Make Color IdeaTab Clock Speed 1.2 GHz (min) 2.1 GHz (min) Model Laser-Jet Touchpad Memory 512MB RAM (min) 2GB RAM (min) Resolution 600 dpi (min) 768x1024 Hard Disk Drive 500 MB free 20GB free Speed 20 PPM 1.2 GHz (min) Monitor VGA (640x480) with 256 colors. Recommended - 1024x768 with 16-bit color or higher VGA (640x480) with 256 colors. Recommended - 1024x768 with 16-bit color or higher CD/DVD - ROM CD- ROM DVD - ROM Vendor Dell IBM Canon HP Price 69.99 470.03 49.99 268.51 The above table depicts the hardware analysis to setup office for the business and the daily running of the business process. The hardware analysis gives an overview for the introduction of the new systems into the business and thus helps to overcome the obstacles in the daily business process (Furnell and Moore, 2014). The two modules of the hardware requirement are defined as desktops and remote working devices. The desktop section involves two parts the client and server side this means that the servers will provide functions or services to clients means the employees of the business organization (Hossain, Perrin and Cumming, 2012). The hardware plays an important role as it supports the softwares to run in the system and thus helps coordination among the sales and office administration team related to the business. Though the hardware costs are much higher than the softwares cost but these are one time investment as it does not requires to be upgraded day-by-day like softwares. T his analysis provides with the cost related to setup the hardwares required in the running of the software to continue the business process. These are often called as the backbone of computing in businesses as the total business infrastructure is developed on the basis of the hardwares (Lubbe, Mentz and Kroon, 2014). Software Analysis General Purpose Security Software System Requirements Sales And Marketing Pro Tally ERP 9 Norton Internet Security IObit Advanced System Care Ultimate 8 Operating System Win XP or Higher Win XP or Higher Win XP or Higher Win XP Service Pack 3 or Higher Processor IBM-compatible Pentium PC or higher (32/64 bit) Intel Core2Duo or higher Intel Pentium IV higher Intel dual core Higher Memory 512MB RAM (min) 1GB RAM (min) 128 MB RAM (min) 256MB RAM Hard Disk Drive 500 MB free 1 GB free 256 MB free 300MB free Monitor SVGA (800x600) with 256 colors. Recommended - 1024x768 with 16-bit color or higher SVGA (800x600) with 256 colors. Recommended - 1024x768 with 16-bit color or higher VGA (640x480) with 256 colors. Recommended - 1024x768 with 16-bit color or higher VGA (640x480) with 256 colors. Recommended - 1024x768 with 16-bit color or higher CD/DVD - ROM CD- ROM CD- ROM DVD- ROM DVD- ROM Vendor Palo Alto Software Tally Solutions Norton Iobit Price 115.41 504.09 45.46 32.05 This analysis of the softwares required for the running of the business can be divided into two parts as general utility software and security softwares to ensure the security of the information or systems being introduced into the office. The main purpose of the security softwares is to provide a secure platform to the business infrastructure such that there is no loss or theft in the information stored in the systems required for the running of the business. Thus before the installation or purchase of the softwares it should be consulted with security technicians and the overheads for the softwares should also be calculated so as to maintain the standard of the business process. The software provides a platform to run the business application so that the business process flow is not hampered and ensure competitiveness in the market by retaining the reputation and valuable information required to run the business process (Shaker and Farooq, 2013). Conclusion In this context to setup an office for a small business of retail there is a requirement for cost estimation and how the money can be borrowed from the market so as to continue the business process. The several factors that costs include are location, software and hardware required to run the systems for the business and how they can be achieved keeping in mind the cost-effectiveness for the business. The running of the business will depend totally on the systems of computing being introduced into the business and they should be well developed to fulfill the requirements of the office as well as sales team staffs. The software part consisted of general utility software and security software. And the hardware analysis composed of networking, printing, computers and other remote working devices for the sales staff. So, from this it can be concluded that small business may be carried out but involves several aspects for cost analysis which if not evaluated properly may hamper the flow o f the business process. Reference List Addah, J. (2012). Computer Literacy and E-learning: Attitudes among First Year Students in a Ghanaian Medical School.International Journal of Computer Applications, 51(22), pp.21-25. Akuoma, A. (2012). A Comparative Study of Computer Literacy in Urban And Rural Primary Schools In Rivers State of Nigeria.JSR, 3(2). Bayrak, F. and Yurdugl, H. (2013). 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